On-the-Day Wedding Coordinator

You’ve planned your wedding, now it’s time to actually enjoy it.

Your wedding day should feel calm, exciting, and completely present… not like you’re answering questions, managing timelines, or solving problems behind the scenes.

That’s where I come in.

As your on-the-day wedding coordinator, I step in before your wedding and take care of the details, the logistics, and everything in between, so you don’t have to.

MY APPROACH

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MY APPROACH *

  • Geometric drawing of an outline square with sections divided by vertical, horizontal, and diagonal lines.

    What Does an On-the-Day Coordinator Do?

    Think of me as the person making sure everything runs exactly as planned — without you needing to think about it.

    From coordinating vendors to managing your timeline and handling any unexpected moments, I’m there behind the scenes keeping everything flowing smoothly.

    So instead of answering supplier questions, watching the clock and problem-solving on the go

    You’re able to: get ready with your people, soak in every moment and be fully present for your day.

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    Is This Right for You?

    This service is perfect if you:

    - Have planned your wedding but don’t want to run it yourself

    - Don’t want family or friends worrying about logistics

    - Want everything to flow smoothly without stress

    - Value having a calm, organised professional on the day

    If that sounds like you, this is exactly what you need.

  • Geometric drawing of an outline square with sections divided by vertical, horizontal, and circle lines.

    How i work?

    I’m calm, organised, and always a few steps ahead.

    With a natural ability to read the room and keep things moving without being intrusive, I make sure everything runs to plan while still allowing the day to feel relaxed and enjoyable.

    You won’t see me taking over, but you’ll absolutely feel the difference having me there.

What Your Day Looks Like With Me

Before your wedding

  • 3 pre-wedding meetings (Zoom/Google Meet/Teams)

  • Review of your plans, vendors, and timeline

  • Creation and refinement of your run sheet

  • Coordination with suppliers leading into the day

On the day

  • Arrival early to oversee setup

  • Managing your timeline and keeping everything on track

  • Being the main point of contact for vendors and guests

  • Coordinating key moments (ceremony, reception flow, etc.)

  • Handling any unexpected issues calmly and efficiently

Without a coordinator…

Without someone overseeing the day, the responsibility of keeping everything running smoothly often falls back onto you, or your family and friends. Vendors will have questions, timelines can slip, and small issues that pop up throughout the day need someone to manage them.

Instead of being fully present, it’s easy to find yourself checking what’s happening next, answering questions, or worrying whether everything is running to plan, even if you’ve done all the preparation beforehand.

With me there on the day, everything is handled quietly and seamlessly behind the scenes, so you can relax, be present, and truly enjoy every part of your wedding.

THE INVESTMENT

On-the-Day Wedding Coordination

$1,500

  • Up to 8 hours of on-the-day support

  • 3 pre-wedding planning meetings

  • Timeline creation and management

  • Vendor coordination

  • Calm, organised support from start to finish

Additional hours: $250 per hour

Want the full experience?

Many couples choose to combine this service with my Wedded by Josie celebrant packages, for a seamless experience from ceremony through to reception.

One point of contact, consistent communication, and a day that flows effortlessly from start to finish.

THE WEDDED EXPERIENCE
THE WEDDED EXPERIENCE

Frequently Asked Questions

  • I step in around one month before your wedding to finalise details, confirm timelines, and ensure everything is ready to go.

  • Nope! This is for couples who have already planned their wedding but want someone to manage and execute everything on the day.

  • Yes, I’ll liaise with your suppliers leading into the day and be their main point of contact on the day itself.

  • That’s exactly what I’m there for, to handle any issues quickly and calmly so you don’t even have to think about it.

  • Absolutely! Additional time can be added at $250 per hour.

Ready to Get Wedded?

If you’re looking for a celebrant or coordinator who will keep things organised, relaxed, and genuinely enjoyable, I’d love to hear from you.

GET IN TOUCH
GET IN TOUCH